How to Organise an Educational Fair?

It is very satisfying to organise an educational fair where the student would meet their dream destination. Yet, it calls for meticulous planning and execution. Here's how to go about it if you are a school administrator, education fair organiser, or community leader.

Fig: Education Fair

Key Points to Remember When You are going to Organise an Educational Fair

1. Define Objectives & Target Audience

• Clearly state the purpose of your fair, to highlight local colleges and universities? to educate on vocational training and to present scholarship and financial aid opportunities to students.
• Who is your audience? high schoolers, college students, recent graduates, or a mix? 

2. Choose a Venue & Date 

• Choose a large, accessible venue with plenty of parking or with excellent public transportation.
• Choose dates that fall outside holidays or school vacations to maximize attendance from students.
• Be sensitive to the season events closer to the college application deadlines will be more pertinent. 

3. Invite Participants

• Engage education centres, training institutions, scholarship grantors, and career guides.
• Provide premium booth space and explain why they want to attend your event.
• Offer tiered options for the booth space and promotion opportunity.

4. Plan Logistics & Marketing

• Design the floor plan accurate enough for effective space usage.
• All necessary utility facilities will be provided.
• Prepare appropriate marketing plans.
• Social media posts, School newsletters, advertisements in the local newspaper and also radio broadcasts.
• Flyers or Posters Distribution at Schools & Libraries and community centres across the area of operation.

Along with the event, plan the free workshop or seminar activities. 

5. Site Management

• Signify the entrance, exit, and special places.
• Distribute copies of maps and guides to visitors.
• Provide enough staff to direct and answer inquiries.
• Control flow so that it will be convenient for all to enjoy.

6. Feedback After the Fair

• Collect impressions of visitors, from both exhibitors and attendees through a questionnaire or survey.
• Analyze the attendance figures for future suggestions.
• Use these inputs to improve on planning and conducting future fairs

The Final Words

The guidelines provided would enable education fair organisers to set up an educational yet entertaining occasion that links students with quality resources, thus strengthening them to make rational decisions about their future.